LEAD ADMINISTRATIVE ASSISTANT - FT - DAYS - WH ADMIN

Company: DHR Health
Location: Edinburg
Posted on: November 8, 2024

Job Description:

DHR Health - US:TX:Edinburg - Days

Summary:

MISSION STATEMENT:

Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.

VISION:

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY:

Provides secretarial and administrative support services to management staff, including, but not limited to typing/word processing, proofreading, preparing reports, processing correspondence, scheduling meetings, recording at meetings, receiving visitors, maintaining files and conducting special projects as assigned.

POSITION EDUCATION/ QUALIFICATIONS:

• High School Diploma/GED
• Prefer hospital experience
• Secretarial experience is required
• Organizational skills are necessary
• Must be able to be sensitive to cultural and bilingual issues.
• Good written and verbal communication skills required.
• Ability to read, write and speak English required
• Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians
• Prefer hospital experience JOB KNOWLEDGE/EXPERIENCE:
  • One (1) year of related Administrative work experience
  • Requires good communication and organizational skills.
  • Requires reasoning ability and good independent judgment.
  • Requires working with frequent interruptions.
  • Must project a professional image.
  • Working knowledge of personal computer and software applications used in job.
  • Must have excellent customer service skills.
  • High degree of competency/experience in general.
  • Requires good communication and organizational skills.
  • Requires reasoning ability and good independent judgment. Responsibilities:
    
    POSITION RESPONSIBILITES:
    • Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practice
    • Serves as the Lead Administrative Assistant for WH Directors
    • Assists Director with payroll by submitting PTO's, vacation time, jury duty and bereavement.
    • Communicates with staff via telephone calls and letters in order to coordinate meetings, trainings and other special projects.
    • Distributes memos in a timely manner.
    • Assists in maintaining up to date Employee files.
    • Assists in ordering unit supplies and annual uniforms for staff.
    • Assists in cost containment.
    • Assists with other duties as they arise on a daily basis as assigned by Director.
      
      LINES OF REPSONSIBILITES:
      
      (Chain-of-command)
      
      Administrator of Woman's Hospital at Renaissance
      
      Other information:
      
      CUSTOMER SERVICE:
      
      Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.
      
      AGE SPECIFIC:
      
      Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirement relative to his or her age.
      
      AMERICANS WITH DISABILITIES ACT: (ADA):
      
      A. Essential Duties: Indicated by bold print within performance standards, preceding individual numbered criteria.
      
      The following table provides physical requirements that will be associated with, but not limited to, this position:
      
      Light/moderate lifting up to 20 lbs, from the floor to shoulder height.
      
      Yes
      
      Kneeling
      
      Yes
      
      Must be able to assist other employees with lifting more than 20 lbs.
      
      Yes
      
      Walking
      
      Yes
      
      Light/moderate carrying up to 20 lbs.
      
      Yes
      
      Standing/Squatting
      
      Yes
      
      Straight pulling
      
      Yes
      
      Sitting
      
      Yes
      
      Pulling hand over hand
      
      Yes
      
      Pushing
      
      Yes
      
      Repeated bending
      
      Yes
      
      Stooping/Bending
      
      Yes
      
      Reaching above shoulder
      
      Yes
      
      Climbing Stairs
      
      Yes
      
      Simple grasping
      
      Yes
      
      Climbing Ladders
      
      No
      
      Dual simultaneous grasping
      
      Yes
      
      Depth Perceptions needed
      
      Yes
      
      Ability to see
      
      Yes
      
      Identify Colors
      
      Yes
      
      Operating office equipment
      
      Yes
      
      Twisting
      
      Yes
      
      Operating mechanical equipment
      
      Yes
      
      Crawling
      
      No
      
      Ability to read and write
      
      Yes
      
      Ability to Count
      
      Yes
      
      Ability to hear verbal communication without aid
      
      Yes
      
      Operating Personal Vehicle
      
      Yes
      
      Ability to comprehend written/verbal communication
      
      Yes
      
      Other: Ability to deal with stress
      
      Yes
      
      OSHA Category
      
      III
      
      B. Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.
      
      C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.
      
      D. Aptitudes: HIGH 1 2 3 4 5 6 LOW
      
      Intelligence: General learning ability: The ability to catch on or understand instructions and underlying principles. Ability to reason and make judgments. 3
      
      Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3
      
      Numerical: Ability to perform arithmetic operations quickly and accurately. 2
      
      Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to visualize objects or two or three dimensions, or to think visually of geometric forms. 2
      
      Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3
      
      Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2
      
      Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3
      
      Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3
      
      Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3
      
      Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3
      
      Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3
      
      I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.
      
      If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.
      
      Employee Signature: ________________________________ Date: ____________________
      
      Transfer/Hire Date Effective: ________________________.

Keywords: DHR Health, Harlingen , LEAD ADMINISTRATIVE ASSISTANT - FT - DAYS - WH ADMIN, Administration, Clerical , Edinburg, Texas